Data Use & Privacy Notice
Last updated: October 13, 2026
The AAHA Standards Learning & Self-Assessment (“the System”) helps veterinary hospitals learn the AAHA standards, run mock self-evaluations, and get coaching from accreditation consultants.
1. What we collect
- Account details: sign-in email (or username) and name;
- Hospital details: name, city, contact person, evaluation date;
- What you enter: self-evaluation answers, notes, learning and quiz progress;
- Sign-in records: time and IP address;
- Questions you ask the AI assistant.
2. Purpose
We use this data only to provide learning, self-evaluation and accreditation coaching, and to keep the System secure.
3. Storage and retention
- Data is stored in Singapore (Alibaba Cloud, Singapore region).
- The database is backed up daily and backups are kept for 30 days.
- After an account is deactivated or you request deletion, we delete your data within 30 days; backups are cleared automatically when their retention period ends.
4. Who can see your data
- Hospital members can view and edit only their own hospital's data.
- AAHA accreditation consultants can view the data of all hospitals for coaching purposes.
- We do not sell your data or use it for advertising.
5. AI assistant
- Your question, together with the relevant standard text and your hospital's note on that standard, is sent to Alibaba Cloud Model Studio (Qwen) to generate an answer.
- Do not include personal information about clients, patients or staff in questions or notes.
- AI answers are for learning only; AAHA's official standards and your consultant's guidance take precedence.
6. Cookies and local storage
The System uses one session cookie for sign-in and stores interface preferences, such as language, in your browser. No tracking or advertising tools are used.
7. Your rights
You can access, correct or delete your personal information, or close your account. Please contact your accreditation consultant.